F-Leaves — Enterprise Document Management

Platform Capabilities

Built to handle your most demanding requirements.

Document Management

Upload, organise, and retrieve any file type. Version control, checkout/check-in, metadata, full-text OCR search across 100,000+ documents.

AES-256-GCM Encryption

Two-layer envelope encryption. Every document gets its own unique key. Encrypted before it touches storage. Unreadable without your master key.

Workflow Automation

Visual builder. Parallel approvals. Conditional routing. Auto-escalation. SLA tracking. No code required. Complex approval chains in minutes.

Digital Forms

12 field types including ₦ currency. Internal and public forms. Auto-trigger linked workflows on submission. Iframe embeddable for your website.

Multi-Tenant Architecture

Complete data isolation between organisations via PostgreSQL Row-Level Security. Each tenant has its own branding, SMTP, LDAP, and security policy.

Full-Text OCR Search

Elasticsearch-powered. Search inside PDFs, scanned documents, and all metadata fields. Sub-2-second results across your entire document library.

Document Watermarking

Every viewed page carries a visible watermark and an invisible steganographic watermark. Upload any leaked screenshot to identify the viewer instantly.

Retention & Archive

Set archive-after and delete-after rules per document type. Legal hold prevents deletion during litigation. Automated daily sweep at 2 AM.

REST API — 154 Endpoints

Full REST API for integration with your ERP, HR system, or custom applications. LDAP/AD integration. Webhook support for external triggers.

Workflow Engine

Approval processes that actually enforce themselves.

Most organisations run approvals by email. That means no audit trail, no SLA, no visibility into bottlenecks, and no way to prove what was approved by whom and when. F-Leaves replaces this entirely.

Visual workflow builder

Drag-and-drop nodes. Decision conditions. Email notifications. Publish with one click.

Parallel AND-join approvals

Multiple reviewers work simultaneously. The workflow waits for all of them before proceeding.

Conditional routing

Route differently based on field values. Amount > ₦5M? Route to CFO. Amount < ₦5M? Route to manager.

Automatic escalation

Overdue tasks escalate to supervisors automatically. SLA never silently breached.

Document locking on approval

Once a workflow completes, the linked document is automatically locked. Cannot be altered after formal approval.

Common workflow patterns

Contract Approval

Drafter → Legal Review → Finance → CEO signature → Archive

Vendor Onboarding

Public form → Procurement review → KYC verification → Approval → Vendor portal access

Policy Document Release

Draft → Department heads review (parallel) → Compliance → CEO → Publish to staff

Loan Application (Bank)

Customer form → Credit officer → Risk committee (parallel) → Branch manager → Approval letter generated

Leave Request

Staff form → Line manager → HR → Payroll notification → Leave record updated

Technical Architecture

Several microservices. One platform.

F-Leaves runs as independent, scalable services. Each can be updated, scaled, or replaced without affecting the others.

Regulatory Compliance

What your regulators require. What F-Leaves delivers.

Regulator

Requirement

How F-Leaves Complies

NDPR

Data must remain in Nigeria. Consent management. Breach notification within 72 hours. Data subject access rights.

Self-hosted on Nigerian infrastructure. Audit log captures every access. Retention policies enforce data minimisation. Full data export available.

CBN

Document integrity. Minimum 7-year retention. Immutable records. Audit trail for all document actions.

Cryptographic document versioning. Configurable retention policies up to 99 years. Tamper-proof audit logs. Legal hold prevents deletion.

PENCOM

Secure pension record keeping. Strict access controls. Full audit capability for regulatory inspection.

Role-based access control. Per-folder permissions. Audit log exportable to CSV for regulator submission in minutes.

NAICOM

Policy document management. Claims record integrity. Structured regulatory reporting.

Document types with custom metadata fields for policy data. Workflow automation for claims approval. Forms for structured data collection.

Get Started

Ready to see F-Leaves in action?

Live platform at ecms.gomaiti.com. 30-day free trial. Full enterprise features. No credit card required.

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